ATF mails this automatically ~90 days before expiration to your license mailing address. Do not wait for it to arrive — confirm your mailing address on file is current.
Email FFLC@atf.gov or call 1-866-662-2750. Do not assume the form is coming — missing the deadline requires a full new application.
Confirm business name, premises address, mailing address, and hours of operation are all correct before signing.
An Amended FFL (Form 5300.38) must be filed and approved BEFORE submitting the renewal if your business location has moved.
FFLs are not transferable. Any change in ownership or legal entity — even under the same name — requires a brand new license application.
Add or remove RPs as needed. Each new RP must complete Form 7/7CR Part B (Responsible Person Questionnaire) plus a signed letter from an active RP requesting the addition.
Include firearms acquired and disposed counts for the current license period. Confirm activity is permitted under state and local law.
Type 01/02: $90 · Type 03/06: $30 · Type 09: $3,000. Payment by check, money order, or credit card authorization on the form.
Must be signed by the sole proprietor, corporate officer, or partner. An unsigned form will not be processed.
The postmark date is what matters, not the date ATF receives it. Send certified mail to create a record.
An LOA allows continued business operations for up to 6 months while your renewal is being processed. Request it from FFLC at time of submission.
Distributors may require proof of active licensing before fulfilling orders. Keep copies readily available to avoid business interruptions.
Operating on an expired FFL without an LOA carries criminal penalties under 18 U.S.C. 922. Stop all transfers immediately if license expires without LOA.
ATF targets 60-day processing. If no response, contact FFLC@atf.gov or 1-866-662-2750. Processing times may be longer due to current ATF staffing levels.